The Principles Of Inventory Control, Stock Keeping And Stock Accuracy

Welcome back to my blog and thank you for having been visiting my blog. On this occasion, I will continue the further discussion about the warehouse operation by presenting 4 topics, the principle of Inventory Control, stock keeping, control security and stock accuracy.

The basic principles of stock-keeping are:

1. SECURITY, KEEPING A LOCKED STOCKROOM

The fundamental thing about warehousing activities is locking the storage room if there is no activity. Included in this case is the main gate of the warehouse. It is to ensure the warehouse is safe and avoid the danger of theft of goods.

2. TRANSACTION RECORDING, ALL ISSUES, AND RECEIPTS OF MATERIAL BE RECORDED IMMEDIATELY WITHOUT DELAY TO REDUCE ERROR

All transactions that take place in the warehouse should be directly recorded into the stock card and immediately in the input into the system so that the warehouse stock data is always in an updated state. 

The Human error factor is a factor in the difference in the stock data in the warehouse. One of his results from the frequent delays of the recording of transactions that occurred so finally forgot.

3. AUTHORIZATION CONTROL NEEDS AUTHORIZATION FOR WITHDRAWING ANY MATERIAL FROM THE WAREHOUSE

All transactions that occur must obtain authorization from the relevant employer. Without authorization, the transaction cannot be run or process. This is one way to keep all the transactions going to be accountable.

4. AUTOMATION WHEN COST-EFFECTIVE

If with the addition of automated work tools able to reduce the costs incurred in the warehouse significantly, then just do it.

5. PERISABLE STOCK BY FIFO

To prevent the material from being used or used as a result of passing the validity period or expired, then in the warehouse Applied FIFO system (First In First Out). The principle is the material that comes early should be used first.

6. LOT TRACEABILITY, WITH THE LOT NUMBER CAN ISOLATE THE SOURCE OF THE DEFECT

To make browsing easier when the reject material occurs, it will easily get the data. When the goods are in, from which supplier and so on. Then identification per lot is also important in doing in the warehouse.

7. STOCKTAKE FOR STOCK ACCURACY, DAILY, WEEKLY AND MONTHLY STOCK-TAKING

By doing a periodic daily pick up or calculation with a random check method will minimize the possible stock differences because the mutation and the movement of stock goods can be known quickly so that quickly can be known cause, and quickly also immediately in the repair and reconciliation of data.

Principles of physical control and security are:

1. GOOD NUMBERING SYSTEM

• This system is currently implemented in almost all companies in Indonesia.
• Even today there are also many companies implement barcode systems on its products.
• Moreover, it has also been a lot of selling barcode reader tools in the market, making it easier for us. The ease offered by this system is very much in between is the effectiveness and efficiency of time, avoiding errors of retrieval and delivery of goods to the customer, and so on.

2. THE SIMPLE WELL-DOCUMENTED TRANSACTION SYSTEM

Identify items, meaning the writing of each transaction must be clear and correct. The part number and quantity codes must be identified properly and correctly.

Verify the quantity, use the appropriate standard packaging. For example packaging standard of goods A = 100 Pc, then to quickly know how many cartons needed to send 1000 pieces of goods to the customer. This will be different and require a long time to calculate when the quantity per carton is different.

A Record transaction means all transactions must be properly recorded. Well trained workforce, means warehouse officers have been well trained. Therefore, it is very important to provide periodic training to the warehouse officers or operators to increase their skills and abilities if there is a working system upgrade

Also read : 8 Causes Of Inaccurate Material Stock Data

STOCK ACCURACY

With high stock accuracy then the company can quickly respond to customer requests. The process of analysis of the stock should be performed at any time and continuously.

Common causes of data stock errors include:

• Unauthorized withdrawal of material, meaning the absence of authorization of the transaction is done.
• Unsecured stockroom, meaning the room where the storage of goods is not be locked or could say a bad warehouse security system.
• Poorly trained personnel, meaning the ability of the officers or operators of warehouses are weak because it is less trained.
• And transaction recording system, meaning the recording of the handover process is inaccurate. This can happen between the warehouse officer and the production in the internal company or with the customer.
• Poor transaction recording system means that there is less good data system.
• Lack of audit capability, which means that it is rare to audit the warehouse either in the company's internal or outside parties.

That is three (3) things about the principle of stock keeping, control security and stock accuracy in the warehouse. Hopefully after reading this article will further add to your insight and knowledge.

Share :