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Warehouse Goods Receiving System

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Warehouse Goods Receiving
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The warehouse goods receiving system is one of the things that need to be a concern in the operational activities of the warehouse. In the Warehouse Management System (WMS), there are at least three types of basic activities as follows:
  • Receiving Goods (Receiving)
  • Storage of Goods (Storage)
  • Delivery of Goods (Delivery)
Of the three types of activities, between one process activity will be intertwined with other activities because if one of the activities of the process there is a problem then the result will also be problematic.

To review more detail and depth about these three types of activities, then I'll cover them in my article a few days ahead. And in this article, I will review in advance about the flow process of receiving goods. 

Meanwhile, for the process of storing goods (storage) and the process of delivery of goods (delivery) will be reviewed in the next article.


In general, the system of receipt of goods in a company in this warehouse, there are two types, as follow:
  • Local Goods receipt
  • Import Goods Receipt

A. Local Goods Receipt

Local Goods receipt
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What is meant by the receipt of local goods is the process of receipt of goods in the warehouse that is sent and received from local suppliers (domestic)?

The order of local goods receipt process as follows:

Receive Delivery Order (DO)

When the supplier to deliver the goods is definitely in the join with the delivery order. In the letter, it is usually written the date of the letter of the road, the name of goods, quantity og goods and the number of goods in the PO (Purchase Order).

Checking The Code Number Of Items

The next activity is to match the goods that come with the delivery order, check the type of goods whether the goods are properly sent is the goods in the same Purchase Order. After that match and count the number of items that come in whether the same as the path or not. 

If the number is lacking, re-check together with the sender of the item to get a more confident result. If already in the check it turns out the number of goods received is less then qty the way in strikethrough and write the correct quantity next to it.

Physical Checking Of Goods

After counting the number of goods that come, then the next activity is to check the physical goods that come. Look carefully, whether there are dents, scratched, and damaged or not. 

If found there is an item that is physically inappropriate to the standard immediately separate, and later the item is returned to the supplier to make a good replacement.

Standard Check And Quality Of Goods

The next activity is to give information to the Incoming Material Quality Qontrol (QC) that some goods or materials come from the supplier and ask immediately to check the quality. If the item is given an OK status, then it can continue with the next process. 

But if the item is given the reject status (Not Good) by QC, then the item should not proceed to the next process. Once stated NG, then immediately inform the supplier that the goods they send is rejected by the Quality Control because it does not match with the standard that has been set. 

The standard consists of several parameters, such as the size of the dimensions are not suitable, the image layout is inappropriate, the material is not suitable, sampling test results are not suitable AQL and so on.

QC Material Check

Furthermore, the goods that are rejected by the QC is loaded back into the supplier's car and ask to take it back.

Receive Goods To The System

If the goods are sent by the supplier in the stated OK by QC then the next process is to do receive goods into the ERP system.

Making Proof Of Incoming Goods

The final step is to create and print the Entry Proof goods form, which means that the goods sent by the supplier have been received correctly. A copy of this proof is usually created in three copies, in which one sheet as a warehouse archive, one sheet for the supplier as an attachment when billing payments and one sheet for accounting.

B. Import Goods Receipt

Import Goods Receipt
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Imported goods are goods that are sent and received from suppliers abroad. The ordering process of imported goods is usually done longer than local goods because the delivery process from the supplier takes a longer time. 

What's more, if the shipment is done by sea liner which is, of course, a much longer time. Because it is usually the process of ordering is done with forecasting methods of sales marketing per three months. This means that the booking is to cover the sales forecast for three months in the future.

Back to our subject, in the event of acceptance of imported goods flow is as follows:

Accept Packing List (PL) From Purchasing Import

At least one day before the arrival of the container, the warehouse part must have gotten a packing list of the upcoming containers. The goal is to have the warehouse part be able to prepare precisely at the time of unloading the container later. 

The preparation I mean, among others: preparing the location of the placement of the container-loading material, the preparation of the required pallet and the preparation of any material that needs to be preceded or prioritized immediately in check because of the material is will be immediately in use by production.

Container Loading Process

When the container has arrived, immediately do the process of demolition of the container. When doing dismantling some things need to be noticed:
  • When opening the container door in the do with caution because it could be material in the container fell and damaged.
  • Look carefully after the container door is open, whether there are damaged goods, dents, the order is not neat and so on.
  • If any, document it immediately by the same. The purpose is to be a preliminary notification to the future supplier that the position of the goods before the demolition is already damaged, dent and so on.
  • Dropped of goods from the top container, when doing the drop in the goods, do with caution. Place the material on the pallet with a neat. Arrange materials by placing similar material first. If in one pallet is forced to consist of various types of goods then arrange heavier material on the bottom and lighter material at the top.
  • Match the material that has been scaled down from the top of the container with the packing. Do a checklist and record the number of items listed on the packing list with the actual goods coming.
  • After recording, the material is placed on the location of the incoming place that has been prepared for the process of identification of the second stage in more detail later.
  • Do so next until the material inside the container finishes down everything. After that, sign the letter of the road from EMKL and submit it to the container driver indicating that the container has finished in the uninstall.

C. Second Phase Material Checking

Furthermore, the Warehouse section will check back the material that has been scaled down from the container and match it back with the note and also packing it in more detail. 

If after checking is not found the problem then proceeds to the next stage of the process. If you find the problem immediately make a report to the head warehouse to inform the purchasing import and also supplier abroad.

D. Material Checking By QC

Just as in the process of receiving local goods, then inform the quality to immediately check the imported material.

E. Inputting Materials Received Into The ERP System

At the time of input, only the material that is in the Accepted by QC can be inserted into the system while the material that is in hold or NG can not be input and pending the final decision of QC after reporting to the supplier.

That is an article about Warehouse Goods Receiving System. Hopefully, this article is useful to all of you.

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