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13 Techniques to Manage Warehouse


13 Techniques to Manage Warehouse

13 Techniques to Manage WarehouseThe warehouse is indeed a creature. The barn does not require eating, drinking, or bathing like someone cares for cows or ornamental plants. 

However, the warehouse still needs a 'special' touch so that it can provide the conditions we expect, namely comfortable work, safe storage of goods, and friendly to all who enter or leave the warehouse, both humans, goods, and the systems that support it.

To achieve the above objectives, there are at least 13 accurate steps that can be used as benchmarks, benchmarks, benchmarks, or whatever the name is that can be used by both employee staff and warehouse management. 

The 13 Techniques to Manage Warehouse are as follows:

1. Routine reporting data

It seems trivial, what is the use of warehouse performance data being presented regularly on employee announcement boards? Some say that later it will open disgrace for those who read it or will seem arrogant?

The prejudice above we return to the reader himself. It is their right to make the information presented on the bulletin board a disgrace or arrogance. What is clear is the purpose of including the achievement as a measure of how far the achievements or failures we have experienced. 

If all employees know the true condition of their warehouse performance, then as a strong operational team they will certainly take a strategic step to carry out the next plan. 

The author often sees the head office of multinational/foreign companies in Jakarta (Example)  that they always include in the form of a performance chart of their respective sections at the entrance or on their respective notice boards.

2. Walls, roofs, floors

Security is an absolute requirement that must be guaranteed 100% because security is one of the types of services expected by warehouse users.

Make sure the warehouse walls are in good condition, not perforated, or easy to enter/remove goods/people. Also, make sure that the walls of the warehouse are not brittle so they can easily collapse.

The roof also needs to be checked in a condition so that it is safe from leaking when it rains. The right time to find out the condition of the roof is when it rains, look for water drops, and immediately note where the leak occurs to be repaired.

The floor is indeed a basic requirement in terms of ensuring cleanliness and safety of goods. Dusty dirty floors will make things dirty and dusty too. Not to mention employee health problems. Meanwhile, for floors with holes/waves, signs need to be made so that the forklift/hand pallet does not pass through. If possible, make regular repairs.

3. Cleanliness of toilets and canteens

"To see the quality of a warehouse, look at the condition of the bathroom/toilet." Maybe we should apply these wise words in all warehouses. 

The cleanliness of toilets, canteens, and other employee facilities does not directly affect warehouse performance, but indirectly creates excellent moral and physical support for employees and other warehouse visitors. It is not that difficult to create this cleanliness if discipline and control are done well.

4. Pallets, racks

Nails protruding from the surface of the pallet are often seen as commonplace. Even though these nails can cause fatal events for the items on them and possibly for employees who happen to step on this pallet. 

The nails that stick out also directly reduce the binding capacity of the wood on the pallet and this is of course very dangerous. 

Meanwhile, racks without 'pretentious' nails stuck in the poles may also be considered normal, even though - like pallets - without these nails, the binding strength between the racks becomes weak when the forklift lifts the pallet from the rack if it touches the shelf above it can be fatal.

It is best if nails that stick out on pallets and nails that are not on the racks are properly managed and ensure that both pallets and racks are in a ready-to-use condition.

5. Forklifts, hand pallets, loading docks

Maintenance of forklifts, hand pallets, and loading docks which are carried out regularly and on the schedule will provide a more certain 'guarantee' of work safety and security. Make sure all maintenance and handling procedures for our work equipment are always in prime condition before use.

6. Lighting, music

Even though there is a warehouse that operates only 1 shift or only during the day, it is still mandatory to provide lighting that meets the requirements. Scientifically light required at least 200 lumens. 

Appropriate lighting will provide certainty in item preparation when the picker reads from the picking list to the designated shelf or also ensures that the racks are visible. 

Some warehouses are recommended for playing songs that are 'upbeat' or not too romantic. Avoid playing songs that are just someone's favorite or songs that are too stunning. Instrumentals can be an alternative that can be selected.

7. Air Ventilation and Temperature

Ensure that no air vents are blocked by objects or closed by something that interferes with the smooth circulation of the air. If necessary, ensure that the temperature of the warehouse is always recorded and controlled to suit the temperature standards of the goods stored. 

Even in the chemical industry, for example, some goods must always be stored at a certain temperature to prevent an explosion or in the consumer goods industry, some commodities require a special temperature so that the texture of the goods is not damaged.

8. Accuracy of goods placement

Accuracy between data in the warehousing system and physical goods may be the number one bet in logistics. Maximum accuracy will make it easier for us to prepare goods or make it easier for us to trace data on an item. 

This level of accuracy is very much influenced by the discipline of warehouse staff in receiving goods, staff discipline in placing items on the shelf, staff discipline in lowering goods to refill to the pick face, and staff discipline in preparing the goods as stated in the picking list. 

Even though it is not supported by a sophisticated system, many modern warehouses continue to periodically check and check the accuracy of goods and computer data to achieve the highest accuracy.

9. Security of goods in picking face

Many staff picking who prepare goods from a pick face is done by 'grinding' or another term is shifting a pile of goods. Indeed, in general, the staff will find it easier to pick up the goods closest to their position, therefore it requires a commitment from all staff to keep picking up goods from the pick face of the top pile, lifting items carefully, and stacking the next pallet safely.

10. Rats, flies

Indeed, most modern warehouses have worked with pest control contractors who are qualified enough to control mice, mosquitoes, flies, and the like. But there is nothing wrong with the warehouse staff/management continuing to control and check the conditions of the bait they have prepared. 

Sometimes a lot of bait is 'expired', spilled, or lost so that it will never give maximum results. Maybe it is also necessary every 1 or 3 months we ask for the 'results' of the pest control contractor to ensure that there are no animals that intrude on our warehouse.

11. First aid kits and safety posters/banners

There is an interesting criticism from a warehouse observer regarding the provision of first aid kits provided in warehouses in Indonesia in general. The first aid kits available in every warehouse are mostly first aid kits for households, not for industries or warehouses that are active with many people and going back and forth with all the activities. 

Therefore - according to him - it is better if the warehouse provides first aid services according to the standard of the number of activities and people involved in it, for example preparing a stretcher or even an ambulance, red medicine with a large enough dose (not just the size of the little finger), bandages with sufficient packaging. large and adequate gauze.

Safety posters or banners are also very necessary to be campaigned at every strategic corner in the warehouse to remind all employees. In one of the oil industry warehouses in Batam, in front of the office, there is a record of the number of hours exceeded without work accidents as well as other supporting facilities which, although simple but give the impression of deep concern

12. Procedure for receiving and sending goods 

The clarity of the procedure for receiving goods and sending goods makes a sharp move worthy of serious consideration. Why not, with clear procedural rules in these two parts, it will guarantee the accuracy of the goods properly, loss of items that may be nil, fast preparation of goods and course client satisfaction with the on-time delivery that we do. 

It is the warehouse manager's job to ensure that there are clear procedures and rules as well as high staff commitment to continue to follow the rules that have been prepared.

13. Work clothes and work safety equipment

Again for safety and security issues, no tolerance can guarantee a violation. Work equipment, work clothes, or ID cards are mandatory things that must be applied daily while working. In the steel industrial warehouse - for example - all staff on duty consistently wear helmets, safety shoes, and goggles in their daily activities. 

To make this happen, a firm commitment is needed between employees and management to implement a safe, comfortable and safe work area.

As Conclusion

If someone asks, which one is the priority of the 13 steps, the answer is please adjust it to the conditions of each warehouse. Maybe in some warehouses, there are already 75% implementing the 13 steps, but maybe there are new warehouses that have just implemented it under 25%. 

There is nothing wrong with the staff being able to provide advice to warehouse management if they see things in the field that are not following the 13 steps above, of course with enthusiasm to create a warehouse that is comfortable to work on, safe for storing goods and friendly to all who enter or leave the warehouse. both humans, goods, and systems that support it. 


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