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7 Simple Ways to Manage Stock of Goods in the Warehouse

7 Simple Ways to Manage Stock of Goods in the Warehouse

As one of the special fixed facilities, the warehouse is designed to help achieve the target of a good service level with the lowest total cost. 

The warehouse is also a logistics system for a company that functions to store products and provide information about the status and condition of the materials/products stored until the goods are requested according to the production schedule.

Talking about the production schedule, of course in the warehouse you will know the term Warehouse Management which means an arrangement for managing warehousing and distribution of goods so that the stored goods remain in good condition and distributed to requesters or customers at specific times and the right amount.

The benefits of warehouse management include maintaining the quality and quantity of logistics and equipment, structuring logistics and equipment, improving distribution services, providing accurate, actual, and accountable data and information, easy access in control and supervision, and curbing administrative processes.

Management of goods in a warehouse if simplified is in the form of a place to receive, store, and remove goods from a company. However, that does not mean it can be done easily. 

There are some special tricks that you need to pay attention to so that the management of goods in this warehouse can be done easily, such as the following:

1. Owning a Storage Warehouse

When you want to organize and manage inventory in a warehouse, make sure you have prepared a special place to store your stock. Even though your business is still quite small, you should have prepared this special place to stockpile this.

If that is not enough, you can use a storefront, warehouse shelves, and also use used goods such as cardboard to store your merchandise inventory.

2. Preparing Data as Accurately as possible

The main point that you will use and need in all matters relating to management is of course the most accurate data possible. When you want to start managing stock items in the warehouse, make sure you have assigned a special person who is responsible for all types of recording, such as recording incoming and outgoing stock.

In terms of collecting data, someone who is responsible for taking notes can also be assisted by a support program so that the resulting records are more accurate. 

The purpose of this is so that you know in advance the data from the previous period, then determine the marketing target and sales forecast for the current period.

Even some distributor or producer companies have used the pre-order system and the incoming order data is used as the basis for determining inventory figures. 

To develop the incoming distributor business, you must also have a deeper discussion and consult with the marketing team when you want to determine your stock inventory figures.

3. Making an Inventory Forecast

After you have collected input and output data on goods, the next step you have to do is make a forecast or estimate of inventory in the form of how much inventory is needed in this period. This is not an easy stage if you have sales of various types of products.

It becomes difficult because in this step you have to determine the amount per item you have. This calculation will be made easy if your business is supported by an integrated sales and inventory management system.

Through this system, you can make your stock management concise and complete, from reducing, adding, and moving stock to be better controlled.

In warehouse management, you also have to make a schedule regarding the inventory of these items. In other words, you must determine a schedule for purchasing inventory and a schedule for your inventory when it will come out of the warehouse.

4. Provide a Code on Each of Your Items

7 Simple Ways to Manage Stock of Goods in the Warehouse

Code on each item will help you when selling goods. So that you and your customer are not confused when making transactions. For example, if a customer buys clothes with a green HJ code, then you as the seller will immediately understand what the customer is asking and ordering.

If your goods are not coded, the transaction will be more difficult and can reduce the image of your company in the eyes of customers. In addition, the code will also help you when organizing your goods in your warehouse.

In simple terms like this, if you have an inventory of 50 clothes with the code 001-050, then you can make 5 boxes or boxes with each box containing only a few code sequences. Code 001-005 is in the box I, code 006-010 is in box 2, and so on. Now, when a customer orders goods with code 003, then you only need to go to box number 1, it's practical and easy, right?

5. Separate New Stock and Old Stock

Mixing new and old stock will only make you confused when you do recording and checking the stock of goods. When there are these two items, it's a good idea to separate the old stock and the new stock, so that you can easily find out how many old stocks are sold and not yet sold. You can also provide a special place for your new stock to avoid mixing new and old stock items.

6. Check Before Goods Stored

The next step is to make sure that you always check the goods before putting them on the shelf, you can do this before giving the code. So you can find out whether or not the items are recorded in your stockpile.

This check can also help you which items have defects, production errors, and other errors before you decide to keep them. Especially for defective items, you can collect them in one place and don't forget to give a small sign or note regarding the defect in which part or another.

Especially for those of you who are reseller sellers, you can return the goods to your suppliers or suppliers. However, if you produce your merchandise, you should not sell defective items.

7. Doing Routine

Recording inventory is carried out whenever goods enter, move places, and goods go out. You can do stock-taking periodically as needed to help you manage stock items in the warehouse.

Stock Opname is a periodic process that is carried out to calculate the physical goods and inventory that are owned by a business, and then the results are compared with the amount in the inventory records.

You can also use the online cashier system to keep track of supplies regularly. Through the system, you will get regular sales reports, understand sales trends, and also a system that can store all data stored securely in the cloud, so you can access it anytime and anywhere as long as there is an internet connection.

So, those are some simple ways you can do to manage the stock of goods in your warehouse.

In managing goods in the warehouse, you also need some analysis to avoid things that are detrimental to you. 

The analysis is in the form of:

  • Make sure you know and know the type of merchandise stored and how to care for it
  • Implement an administration and documentation system that can monitor the outflows, entry, and replenishment of your stock of goods
  • Establish storage methods and procedures, so that your goods can survive in the warehouse before there is a delivery or a request from a customer
  • You can apply a random check system either daily or weekly if the stock of goods stored consists of several types of goods.

That is  7 Simple Ways to Manage Stock of Goods in the Warehouse. Hopefully,  it will give some kind of benefit to you.


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