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4 Types of Stock Reports to Learn

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4 Types of Stock Reports to Learn

Inventory management is a factor that must be taken into consideration in order to grow a firm. You must be able to precisely and effectively control the inventory of commodities in your business. The right inventory reports should be created and understood, as this is one method that can be used.

Regardless of the nature of your organization, having relevant, current, and accurate inventory data will enable you to see patterns, flaws, and shortcomings as well as cut down on inefficiencies that slow down production.

With the information from the inventory report, you can start creating strategies and inventory plans to boost earnings without investing a lot of time or money. 

4 Types of Stock Reports to Learn

Here are the types of stock reports that you need to know.

1. Stock on Hand Report 

The term "Stock on Hand" refers to a report on the inventory of items in the warehouse. Knowing the amount of inventory on hand can make purchasing selections easier, and sales staff will also be aware of what products are offered for sale.

The stock on hand report includes more information than just how many things are kept in the warehouse. The number of goods available and the number of items used must be compared in this report.

In this manner, you can determine how many extra products are readily available for a specific time. Additionally, you can see how many things are being ordered, which will make future stock control decisions simpler for you.

2. Stock Change Report

Even if knowing your stock of items is crucial, it is insufficient. For improved stock control, you must understand the elements that influence the movement of goods through the warehouse.

There are several names for this document. Whatever it may be, this report's main goal is to make it simpler to keep an eye on the entry and departure of commodities and identify the reasons behind changes.

3. Inventory Turnover Ratio Report 

This quick and easy study demonstrates how well the products of your firm travel through the supply chain.

This means that the inventory report considers how rapidly you deliver things in a certain amount of time. To determine which objects are doing well and which are not, this report can be directed at those particular items. Utilize it to monitor the performance of the company's inventory generally.

4. Fill Rate Report

To prioritize customer happiness, one of the key goals of stock control is to prevent stock shortages.

The percentage of client orders that can be filled in a specific amount of time is known as the item's fill rate. Businesses frequently run out of inventory throughout the fulfillment process. This kind of incident will be avoided thanks to the fill rate report.

This kind of inventory report will offer information on the typical fill rate of items over a specified period of time or more clearly display the allocation of commodities to customer requests. You will find it simpler to recognize complex order types and associated inventory needs with this sort of report.

Preparation Before Stocktaking

Before running stock of goods, the company should make preparations so that the stock-taking process runs smoothly. 

Here's the complete:

a. Do it outside of working days

Workers should stock products on holidays to minimize the likelihood of errors in the computation of goods.

It will be simpler to count the number of products if the flow of commodities into and out of the warehouse is stopped.

b. Don't do it alone

If your business has multiple warehouses located in various locations, don't perform this task by yourself.

Find a person who can assist you in completing this task quickly and easily.

c. Complete the required documents

Documents are unquestionably needed for the inventory check.

Therefore, before beginning your work, make sure the essential paperwork are available. 

Matters of Concern in Stock Taking

After completing the things above, the next step is implementation. There are a number of things you should pay attention to during implementation and after. 

Some of them are:

a. Do it carefully and thoroughly

Stock taking requires human resources with a high level of accuracy. Without it, miscalculation of data, wrong input of goods will often occur and this will definitely harm you.

b. Create the report

The report is an important thing that should not be missed after completing the inventory check. Through the report, the directors can find out what happened to the inventory in the warehouse for the past few months.

Companies can perform product mapping in addition to the actions listed above by placing tags or stickers on each stock item they have. Additionally, performing a double check (calculating the same thing twice) can help to ensure that the calculation of the items is accurate and to look for any potential inaccuracies.

For your business to continue operating, inventory management and accurate reporting are requirements. You can recognize and anticipate production demands using stock control.

However, utilizing a spreadsheet to manually create a stock report is undoubtedly ineffective. It's also possible for computations and data collecting to go wrong, particularly if there are a lot of elements that need to be reported.

Reports in paper format can also be lost at a later date so that the needs of the next company that requires the missing report will be hampered.

To avoid this kind of problem, you can automate the creation of inventory reports manually. With the journal stock program, you can make all kinds of stock reports that you need very quickly and precisely.

You can input data automatically and adjust your report needs to the existing data.

journal's stock program has been integrated with sales, purchasing, and finance so that you can easily obtain the condition of inventory in your company.

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