Procedure for Receiving Goods at the Warehouse

Table of Content

Before we discuss further the procedure for receiving goods at the warehouse, we should learn and understand what this procedure means. Why is that? The goal is that we can understand more easily because almost all work processes in the company are regulated in a rule called work procedure.

Understanding Work Procedures

The following are some examples of understanding procedures, among others:

1. A procedure is a clerical activity, usually involving several people in a department or more that is made to ensure uniform handling of company transactions that occur repeatedly.

2. Procedure is a series of activities or activities that are carried out repeatedly together.

3. The procedure is a sequence of clerical work, usually involving several people in a section or more, arranged to ensure uniform treatment of ongoing company transactions.

Procedure is a series of tasks that are interrelated and formed to ensure uniform work implementation Procedure repeated in the same way.

Characteristics of Work Procedures

The following are some of the characteristics of procedures according to experts:

Procedures support the achievement of organizational goals.
Procedures are able to create good supervision and use minimal costs.
Procedures show logical and simple sequences.
Procedures indicate that there is a determination of decisions and responsibilities.
Procedures show no delays or obstacles.

Benefits of Work Procedures

Work Procedures can provide several benefits, including:

It makes it easier for the steps of the activities to be carried out.
Turning repetitive work into routine and limited, thus simplifying the implementation and then only doing what is necessary.
There is a clear guideline or work program and must be obeyed by all implementers.
Assist in efforts to increase work productivity effectively and efficiently.
Preventing deviations and facilitating supervision, if deviations occur, improvements can be made immediately as long as they are in their respective duties and functions.

Goods Receipt Procedure at Warehouse

Receipt of goods is to receive physical goods from the factory, principal or distributor in accordance with the order and delivery documents and in conditions in accordance with the requirements for handling the goods.

The activity of receiving goods consists of 4 important points, among others:

1. Physical of goods received

The physical form of goods received must be felt, touched or seen directly. Receipts that are not in the form of physical goods can cause differences in the process and results to be achieved.

2. Documentation

Goods are received based on the existence of documents that underlie how many goods must be received, what type of goods and to ensure that the goods received are the same as the goods sent.

3. How to handle goods

Special conditions that must be prepared when the goods are received. Does it need to be handled at a special temperature or does it need to be handled specifically due to its weight, level of difficulty or other problems.

4. Goods receipt report

This document is made by the receiving function to show that the goods received from the supplier are in accordance with the existing documents.

4 Important Points for Receiving Goods at the Warehouse

Now, let's study the four important points related to the procedure for receiving goods at the warehouse.

1. Physical Goods Received

Physical goods received are physical forms of goods that must be felt, touched or seen directly. Receipts that are not in the form of physical goods can cause differences in the process and results to be achieved.

In general the results are negative. If there is an acceptance process without having to physically handle the goods, it is necessary to carry out an additional process to ensure the validity of the process.

The principle of receiving goods

Receiving the physical goods (material goods) directly
Not only receiving the documents
Physically, the goods can be seen, touched or felt and can be compared with the delivery documents (Transportation documents)
Random checking or overall condition of the contents of the packaging
Expiration date of goods, batch number
The quantity of goods is in accordance with the document

2. Documentation

The goods received must be based on the existence of documents that underlie how many goods must be received, what kind of goods and to ensure that the goods received are the same as the goods sent. That is, in this case, a document for ordering the goods is required.

Documents are accompanying goods that can physically be read and matched with the goods sent.

The minimum required documents are shipping documents (Delivery Note, Delivery Order, Packing List or Travel Letter).

It is recommended that the purchase order document (Purchase Order) is also attached.

3. How to Handle Goods

Conditions for handling goods are special conditions that must be prepared when the ordered goods are received. Does it need to be handled at a special temperature or does it need to be handled specifically due to its weight, level of difficulty or other problems.

Handle goods according to their life cycle, namely:

Temperature Factor
Expiration Date
Maximum Pile Factor

Use the appropriate equipment, namely:

Pallet
Drum
Forklift
Understand the safety rules, namely:
Chemicals
Toxic
Materials Explosives

4. Goods Receipt Report

This document is created by the receiving function to show that the goods received from the supplier have met the type, specifications, quality, and quantity as stated in the purchase order.

In general, it can be said that the receipt of goods is a very important warehouse operational activity because it is the beginning of the handling of goods that occur in a warehouse.

General logic states that good receipt of goods still allows for damage and errors of goods in the warehouse, especially if at the time of receipt of goods the goods are handled incorrectly, then the damage and errors are guaranteed to occur.

Stages of Receipt of Goods

The following are the stages of the process of receiving goods from the warehouse, namely:

1. Entering the warehouse

2. Parking and queuing

3. Loading and unloading at the loading dock

4. Arrangement of unloaded goods

5. Checking goods vs documents

6. Input goods data into the system

7. Approval of documents

8. Exiting the warehouse

Thus the review is related to the Definition of Receipt of Goods at the Warehouse. Hopefully, it will be useful for you.

Micro SCM